Virtual Fundraising Event Ideas

Prevent holding a boring and unprofitable virtual fundraising event. Knowing what ideas to use during your virtual fundraising event will help you reach your financial goals much easier and faster.

Virtual fundraising can include many interactive virtual activities

webcastingandvirtualevents.com gathered the following information, ideas, and tips about holding a successful virtual fundraising event.

What Is a Virtual Fundraising Event?

Virtual fundraising includes any type of nonprofit campaign or event taking place partially or entirely online, allowing followers, members, contributors, and supporters to engage with your event from anywhere.

Throughout the COVID-19 pandemic, virtual engagements became the new normal and now, as the world returns to a new sense of “normal,” many supporters and potential donors are still uncomfortable gathering for in-person events. Consider the following inclusive virtual fundraising event ideas for your cause:

1 – Virtual Behind-The-Scenes Tour

A virtual behind-the-scenes tour allows your supporters the opportunity to gain valuable insight into the operations of your organization. Let your supporters into the break room, conference room, office, or allow them to see your people in action in the field. That way, donors can put faces on your organization.

The tour can be conducted using a live-streaming service or a pre-recorded video posted to your company’s webpage.

Tip: Platforms like Mobilize conveniently combine registration, zoom video conferencing, and communication reminders into one system, which drastically simplifies event management, facilitating your virtual event.

2 – Virtual Game Night

Virtual game nights can be a fun way to engage with others and raise money for your cause. Whether organizing one independently or consulting with a third party, online tools like Google Hangout and Zoom make it easy to host such an event.

Some popular games that can be played include:

  • Bingo
  • Trivia
  • UNO
  • Scrabble
  • Yahtzee
  • Scattegories

These and a variety of other card, dice, board, and trivia games that you can organize. With respect to raising funds, participants can be asked to pay an admission fee and earn all access to a night of fun with supporters from across the globe.

3 – Online Raffle Drawing

Hosting an online raffle is a splendid way to raise funds for your organization while giving your participants an opportunity to enter to win a variety of prizes. Platforms geared towards nonprofit organizations, like Eventgroove, Rallyup, and Chance2win offer free and paid online raffle services, allowing you to host an online raffle contest how you see fit.

4 – Online Charity Auction

Virtual fundraising can include online auctions

Charity auctions can be mutually beneficial for organizations and participants. Organizations receive donations for their mission, and bidding participants receive prizes or services for their winning contributions. The following are examples of items and services potentially offered by organizations;

  • Merchandise (swag) packages
  • Gift cards
  • Movie tickets
  • Vacation packages
  • Ballpark or stadium seats for the game
  • Spa treatment
  • Wine baskets
  • Free consultations


Online platforms like eBay or BiddingOwl can help you manage the planning and hosting of your next online charity auction.

Note: Depending on your donors and volume of bids, auction items can include higher-priced items like vehicles or even homes.

5 – Virtual Concert or Standup Show

Live music, comedy, and entertainment can still happen in a virtual setting. If your organization would typically have live entertainment, you can continue hosting such events at a similar caliber with the “magic” of live-streaming platforms on social media or video conferencing services.


Determine what kind of live entertainment you want to feature at your event, then hire the performers. Post your event on platforms like Twitter, Instagram, TikTok, FaceBook, and Mobilize for promotion and call-to-actions for registration and potential fundraising.

6 – Virtual Gala

A virtual gala or party is a fun way to engage and celebrate with associates, partners, supporters, volunteers, donors, and employees, all while raising funds. When hosting this type of event, it is crucial to create a clear and concise action plan that aligns with the event’s intent. This keeps participants fully aware and engaged throughout the event.


The event can include fundraising activities like raffles or auctions, where participants contribute funds for a chance to win. This can also be an opportunity to virtually celebrate a company milestone, employee achievements, a successful fiscal year, or any notable event worthy of being celebrated.

7 – Virtual Class

Find someone with the knowledge base or skill they could offer as a class. Or recruit an industry professional to host a virtual class. Set the class up as a private event and charge admission. With the right teacher leading the class, it can be very successful and engaging. Such classes have been a huge hit over the past couple of years (pre, during, and post-pandemic). Some virtual class ideas include:

  • Painting or drawing
  • Terrariums
  • Gardening
  • Cooking
  • English as a Second Language (ESL)
  • Finance
  • Investing
  • Retirement planning
  • Self-help
  • Fitness trainer

Such classes can be marketed as a series or ongoing experience, enticing attendees to return for more advanced information.

8 – Online Contests

Virtual fundraising can include online talent contests

Online contests are typically fun, easy, and highly interactive. Participants will make a donation to enter, and then people are invited or requested to make a donation when they vote. Consider the following ideas:

Talent Contest – Perfect for an arts or theater organization. You can have your organization’s own version of “The Voice” or “America’s Got Talent” and invite the audience to vote for the winner.
Photography Contest – Ask participants to share their most intriguing nature, pet, family, bird, flower, or food photo.
Costume Contest – Challenge supporters to dress up like their favorite literary hero, superhero, or character from their favorite movie or TV series.

Note: Such contests can include practically any measurable (votable) activity in which viewers determine the beauty, quality, or merit of what was presented or created.

Virtual Fundraising Events

In this article, you discovered ideas and tips on orchestrating a successful fundraising event and the variety of activities you can use to engage your audience.

Knowing how to include diverse, fun, and enticing aspects in your fundraising event will help you increase revenue and meet your fundraising objectives.

Allowing boring or slow-moving activities into your fundraising events can result in lower donations and be seen as a waste of time by attendees.

Sources:
online.jwu.edu/blog/8-fundraising-ideas-nonprofits-during-pandemic
vtechworks.lib.vt.edu/bitstream/handle/10919/100861/37%20Virtual%20Event%20Ideas%20for%20Your%20Next%20Online%20Event.pdf

Virtual Team-Building Activities

Don’t let your culture suffer or be the leader that doesn’t know team-building activities to keep your virtual team working well together. Knowing how virtual activities can build your team’s relationships and strengthen their performance will help your department stay on task at peak performance.

Virtual team building involves interactive activities

webcastingandvirtualevents.com gathered the following information and tips on virtual team-building activities intended to strengthen your team’s sense of camaraderie.

What are Virtual Team-Building Activities?

Virtual team-building activities are interactive games, challenges, and exercises you can do with remote employees to help build stronger bonds and greater trust among team members. Consider the following icebreakers, activities, and games:

1. Snapshot Virtual Icebreaker

Virtual team building involves activities like picture guessing games

Time – 5 to 10 minutes
How-to – Ask everyone to use their cell phone cameras to take a picture of “something.” The something may include any of the following:

  • Children
  • Desk space
  • Refrigerator
  • Favorite plant
  • Pets
  • Outfit

Activity – Have everyone upload their pictures to a shared online whiteboard or doc to create a digital collage of everyone’s snapshot. Spend time (1 minute each) complimenting the images or asking questions about them.

2. Open Mic Virtual Icebreaker

Time – 5 to 10 minutes
How-to – Give everyone a heads up that they will have one minute at the beginning of the meeting to perform.

Activity – Ask team members to find or write an icebreaker joke, read a poem, sing a song, play the guitar, or do anything they want. Start your meeting with these glorious performances, and then allow 5 to 10 seconds between each for applause.

3. How Well Do You Know Your Teammates?

Virtual team building involves activities like question and answer games

Time – 10 minutes
How-to – 24 to 48 hours before your next virtual meeting, ask your teammates to answer any three of the following questions:

  • If you were an animal, which one would you be?
  • What would it be if you could eat only one food for the rest of your life?
  • What’s your favorite (or dream) vacation spot?
  • What’s your favorite song?
  • Who is your favorite celebrity couple?
  • Who is your favorite actor?

Activity – At the meeting, share only the answers and see if your teammates can pair the answers with the right person. Once everyone has guessed, reveal who gave what answer.

Have your teammates explain if the answers are interesting, surprising, or curious. This activity has the potential to get everyone laughing and learning a bit more about each other.

4. Roses and Thorns

Time – 1 minute per person
How-to – Start your virtual meeting by having everyone share a rose (any positive that makes them feel grateful, happy, etc.) and also one thorn (a challenge or an obstacle). A rose and thorn can be work or non-work related. Consider the following:

Work Related
Rose – I optimized an event procedure, saving time!
Thorn – A different procedure keeps delaying my completion times.

Non-Work Related
Rose – I made time to work out today.
Thorn – There was no time to work out today.

Activity – Have your team brainstorm solutions for the “thorns,” turning them into roses when possible.

5. Virtual Scavenger Hunt

Time – 5 to 10 minutes (This is a really fun activity that you can organize fairly quickly)

How-to – When everyone logs on to your virtual meeting, issue the challenge of collecting a list of different (totally randomized) items from around each participant’s house.

Activity – The first teammate back to the webcam proving that they’ve collected all the items wins!

Tip: Make progressively more difficult lists for your challenges and offer rewards (gift cards, cash prizes, or time off) for the winners.

6. Who’s Desk is This?

Virtual team building involves activities like identifying people with objects

Time – 5 to 10 minutes
How-to –  This game’s objective is to get everyone to know each other better and should include all of your team members. Ask each team member to take a picture of their office or desk and have them upload it to a shareable file (it will help the mystery and challenge if they first remove any identifiable pictures or objects). Other than that, encourage participants to leave their desks and working space as it is. This gives an accurate representation of them.


Activity – Get everyone to try and guess who’s desk is who’s. Whoever gets the most correct guesses wins the game.


Remote Team-Building

Virtual team-building can significantly reduce feelings of isolation and loneliness, commonplace in remote teams. While some may question the value of team-building exercises, these activities have shown that they improve teams’ effectiveness while helping build trust.

Fun Activities for Your Remote Team

In this article, you discovered information and tips on some fun and hilarious virtual team-building exercises that break the ice and foster their teamwork.

Knowing how to present and run team-building activities will significantly increase your team’s productivity while aiding in keeping everyone on the same page.

Ignoring the need for engaging virtual team-building activities can lead to a disconnected team and less than desirable employee relationships.

Sources:
onlinemba.wsu.edu/blog/team-building-activities-for-remote-teams/
degree.pittstate.edu/online-programs/mba/general/team-building-tips-remote-managers/
utrgv.edu/hr/_files/documents/forms/team-building-activities.pdf

7 Ways To Improve Remote Communication

Keep your remote team from underperforming or being inefficient while working remotely. Knowing how to effectively communicate with remote workers will help you produce consistently stellar work results.

Improving remote team communication requires online task and organizational programs

webcastingandvirtualevents.com gathered the following information and tips on improving remote communication with your team.

What is Remote Communication?

Where “local communication” pertains to a device or file accessed directly from your system, without using a communications line, “remote communication” is a way or standard of communicating direction, orders, and expectations with others online. Meetings, information, guidance, and training materials can be shared over the internet and stored for reference in the cloud. Forward-thinking companies are creating virtual teams that seamlessly communicate and collaborate online (without requiring shared office space).

As with any other process, there are ways to improve or streamline your remote communication with team members. Consider the following:

1. Build Better Connections

Don’t overlook or ignore opportunities to build better connections with your teammates. Take time to connect by asking people about their day and encouraging them to check in on each other. This will help boost team morale and significantly improve employee satisfaction. 

2. Use a Timer During Video and Conference Calls

Improving remote team communication requires keeping track of meeting times

When you conduct virtual meetings, it’s easy to run out of time before everyone can contribute to the conversation or vocalize their concerns.  

A timer is a great tool to ensure that everyone has a chance to speak. When scheduling the virtual call, and creating the agenda, assign defined amounts of time for each topic you plan to cover; you can also assign specific times for feedback. 

Use your timer during the meeting to keep it on track and ensure that everyone has an equal opportunity to contribute ideas.

Tip: A timer should only be used as a guide. Don’t stop engaging discussions or great brainstorming because the timer ran out (the timer is there to help guide and insert order to the meeting, not dissuade collaboration). 

3. Update Your Remote Communication/Collaboration Software

Remote team communication tools, project management tools, and document management tools can be industry-specific or integrated into operating systems. Whatever the tool, it should be frequently updated to continuously meet your team’s communication requirements.

Tip: When features or capabilities are updated or added to your software, schedule training or learning sessions with your team to resolve questions, difficulties, and doubts.

4. Communicate Clearly

Remote work is inherently different from office work (for obvious reasons). In a remote setting, casual interferences or quick clarifiers are unavailable for your team. With this in mind, your team communication must be precise and concise.

5. Adjust to Asynchronous Communication

By nature, in-person communication is instantaneous. When you speak to a colleague during a presentation or in the cafeteria, their reply is in real-time.

When communicating with a colleague of a remote team, their reply is not always immediate. When a communication is sent without the expectation of an instantaneous response, it’s called asynchronous communication (vs. real-time synchronous communication). Using team communication tools, project management systems, or email allows time between the two sides of a conversation.

There are significant benefits to this which include fewer workflow interruptions and more time to articulate a thoughtful response. However, for teams unfamiliar with this correspondence flow, their adjustment may require time and practice.

6. Trust Your Team

Improving remote team communication requires teamwork and clearly defined objectives

Many managers succeed in a one-on-one office environment because they are face-to-face with their employees. They can walk over, check in on them, ask for updates, etc. If there is a problem, managers can quickly hold a meeting to discuss and resolve it.

When a team is remote, these dynamics no longer apply. With employees out of sight, managers may feel the urge to frequently message team members for updates on a task. Not only would managers be taking up employees’ time to constantly send updates, but such interruptions will likely lead to inefficiencies, impacting their focus and performance. 

7. Establish Regular Check-ins

Regular check-ins build connections between colleagues and help maintain the workflow. Check-ins can be video calls, written reports, or individual responses to a specific question.

A robust check-in process ensures everyone is working well, understands what everyone else is doing with intersections clearly understood, and no one is overtasked with work.

BONUS – Establish Communication Guidelines

Don’t assume that everything will be right as rain once your team has the right tools. Effective communication in remote teams doesn’t automatically happen. Establish specific guidelines for your team on how to use your organization’s tools and parameters for remote communication. 

This helps everyone on your team avoid common mistakes like:

  • Including everyone in an email or text thread meant for one person
  • Slow responses
  • Using the wrong program or device for communications

The guidelines you establish should determine how, when and where communication occurs. Also, consider potential differences in time zones when constructing these rules. 

Note: It’s significantly easier to work together when everyone is on the same page.

Remote Business Communications

In this article, you discovered 7 ways to improve communication methods, skills, and frequency between you and your remote team.

By improving everyone’s communication, company/business tasks will be more efficiently accomplished with less confusion and doubts.

Poor lines of communication and processes for your remote team can lead to missed deadlines, undesired project results and wasted funds.

Sources:
drexel.edu/graduatecollege/professional-development/blog/2020/april/6-tips-for-communicating-effectively-while-working-remotely/
sites.duke.edu/lodtraininghub/2020/10/05/improve-your-remote-teams-communication/
ilr.cornell.edu/work-and-coronavirus/student-voices/enhancing-workplace-communication-during-pandemic-and-beyond

How To Host a Successful Virtual Job Fair

Avoid limiting your company’s hiring ability, or worse, failing at hosting a virtual job fair. Knowing how to set up and run a successful job fair will help you attract and hire the most qualified people for the correct positions.

Host a successful virtual job fair by choosing an adequate platform budget and strategy

webcastingandvirtualevents.com gathered the following information on what a virtual job fair is, choosing the right online platform, planning your job fair, and Promoting it.

What Is a Virtual Job Fair?

Virtual job fairs are almost identical to in-person ones but with added perks. Using online event hosts, organizations can create an online virtual space where interested candidates can interact with recruiters, chat with other candidates, and attend presentations.

Many job fair platforms allow the hosting company to fully customize the look and feel of the site. Another benefit of using a virtual space is the ability to post informational videos, documents, and even job application links, allowing candidates to immediately apply.

One of the greatest benefits of hosting an online job fair is the capacity to reach a wider audience. With an in-person fair, your audience is limited to candidates in the immediate area. Whereas, a virtual fair allows you to communicate with candidates worldwide that are interested in your company and open positions.

Candidates can speak directly with your company’s recruiters and decide whether to apply for a position or not. Virtual job fairs are ideal for those candidates wishing to relocate or for those whose schedule restricts them from traveling for an in-person recruiting experience.

Choose a Virtual Career Fair Platform

While hosting a virtual job fair may seem like a daunting and complicated task, one of the first things to do is research and select the online platform that best fits your company’s profile. Consider the following platforms:

Talentspace – This platform allows talent engagement with customized features like one-on-one chats, booths, and more. talentspace.io

VidCruiter – This is an efficient and user-friendly platform. You will have a dedicated account manager and unlimited training. Some platform features include pre-recorded video interviews, automated scheduling, and more. vidcruiter.com

Brazen – This is an easy-to-use platform. The platform offers an experience with events, including live presentations, one-on-one video, audio or text chats, and much more. brazen.com

Hopin – With a user-friendly customizable layout, Hopin virtually connects employers and job seekers who can attend panels, visit information booths, engage with recruiters, and apply for the desired position. hopin.com

Criteria used to evaluate potential platforms include:

  • Level of customization
  • Ease of use
  • Data security
  • CRM integration capability,
  • Metrics and reporting abilities
  • Customer service and assistance

Such platforms an excellent way for companies to continue hiring during COVID-19 pandemic-related restrictions, but they also seamlessly expedite the hiring process while maintaining recruitment costs low.

Develop a Virtual Job Fair Budget

Host a successful virtual job fair by establishing a budget that covers the entire event

When developing a virtual job fair budget, you must keep in mind that the cost of virtual events fluctuates with variables like the number of registrants, sponsorship participation and levels, the number of events attendees participate in, and the overall scope of the event. Event costs can range from $1,000 to $10,000 or more for a single event.

Note: The more immense your event is, the more resources you will have to invest in its marketing and staffing.

Define Your Virtual Job Fair Strategy

Develop an effective strategy covering the basics of your job fair and establishing goals for your event. This is crucial to your success as an event host. Consider the following: 

Dates – Establish the best date(s) possible to hold your job fair, providing your team with at least a three-month window to plan and strategize.

Content – Plan, schedule, and coordinate time for content creation, including video, images, text, etc.

Scope – You will have to decide on the number of participating companies and what they will require from and contribute to your event.

Goals – Set goals and milestones for tasks, expenses, and expected attendance to attract participating companies and sponsors.

Note: With a dynamic platform, you can still benefit when your planning and strategy fall short by adding booths or extending streaming capacity.

Your Virtual Job Fair Booth

You may be asking what should be available in your virtual career booth. Here is a list of necessities:

  • List of open positions
  • Downloadable company information and benefits
  • Company locations map
  • Current news and stock information
  • Relevant departmental videos 

Tip: Staff your booth with knowledgeable representatives throughout the time your event is live.

Launch Your Job Fair

Now that you’ve invested your time and resources, it is time to launch your event. If your chosen platform permits access to a resource center, make sure it is stocked with downloadable content from your company and the job fair.

Hosting a Virtual Job Fair

In this article, you discovered information and tips on planning and running a successful virtual job fair to help you attract and recruit the most qualified candidates for your company.

Hosting a successful virtual job fair will help you increase your brand awareness, broaden your networking, and flesh out the most qualified candidates in their respective fields.

Relying on only old-fashioned hiring tactics can leave you with a limited selection of candidates and increased hiring costs.

Sources:
careerservices.wvu.edu/employers/plan-your-campus-visit/virtual-career-fair-checklist
careers.bloch.umkc.edu/blog/2021/09/23/how-to-run-a-virtual-career-fair-or-info-session/

How to Create a Virtual Meeting Agenda

Avoid conducting an ineffective or non-impactful virtual meeting that cost your business time and resources. Knowing how to craft a virtual meeting agenda will help you keep your meetings short, informative, and to the point so that your team can remain efficiently on-task and maximally productive.

A virtual meeting agenda will help frame subjects and find quick resolutions to business issues

webcastingandvirtualevents.com gathered the following information on creating virtual meeting agendas to keep your meetings organized, reflecting the level of efficiency expected from your team.

What is the Purpose of a Virtual Meeting Agenda?

A virtual meeting agenda helps you and your team prepare for an online meeting and guide yourselves through the topics you need to discuss. The time spent on planning an agenda will save time for all meeting participants by establishing a clear set of objectives, topics, and time frames.

Creating the Perfect Virtual Meeting Agenda

With so many businesses having migrated their operations to remote working, the necessity for virtual meetings has grown exponentially, while the need for these meetings to be streamlined and efficient has become crucial to productivity. Your virtual meeting agenda should include the following:

Team and Meeting Logistics – Include standard meeting details like

  • The meeting date
  • The expected timeframe
  • The meeting access link
  • Expected team attendees
  • The physical location for team members attending in-person

Your attendees should have quick and advanced access to these details. While they can refer to their calendar invite, having a second or third reference (email and text) can help.

Note: In the digital workplace, it is crucial to know where your team members and/or meeting participants are geographically located to avoid time-zone conflicts.

Tip: Keep your virtual meetings within a respectable 15 to 30-minute timeframe. Remote working is already filled with a multitude of challenges. Your virtual meeting should not create another challenge or difficulty.

Virtual Meeting Objective – “What’s the point?” You will want to include the meeting’s key objective prominently in your agenda. Everyone in attendance needs to be aware of why the meeting is taking place so it can stay on track.

Tip: Including the meeting’s objective can signal the end of the meeting once the objective has been met.

Meeting Discussion Topics – Avoid stray conversations by clearly defining what topics will be addressed. Each topic should be listed with its allotted timeframe and the team member responsible for its presentation.

A virtual meeting agenda should include ordered meeting discussion topics

Virtual Meeting Structure – It is absolutely essential that you establish an order in which meeting topics will be addressed. Give everything a timeframe, including introductions, icebreakers, and Q&As. This will help you ensure precise meeting timing.

Extra Meeting Details – Be sure to include the following information (either in the description or in the footnotes) when you send out your virtual meeting agenda:

  • What documents or data should be formulated or prepared and by whom
  • List any relevant documents, files, and source material attendees should be familiar with
  • Who is responsible for what during the meeting (presentation, minutes, timekeeping, etc.)

Tip: Your meeting agenda should convey all pertinent meeting information to its attendees, reducing or eliminating any potential confusion or misunderstandings.

Team Feedback – A powerful ending to a well-organized virtual meeting agenda is a link or email address for team members to offer praise, criticisms, and suggestions about meeting structure, length, and/or content.

Time and Efficiency

One of the most challenging aspects of a functional and efficient digital workplace is a high level of respect for time.

You will not be effective in a digital workplace if you are in meetings or distracted all the time, and for most successful businesses, meetings are highly valued events. If you choose not to use a virtual meeting agenda, you are being inconsiderate with your coworker’s and peers’ time. Agendas help you keep meetings on task, allow participants time to prepare, define and restrict discussion time, and document crucial decisions and actions, so you don’t have to repeat the meeting.

Note: Meetings are the most costly form of collaboration. By pulling an entire team into a meeting, they are effectively all removed from production. Creating and using a virtual meeting agenda keeps everyone focused and significantly reduces the time spent away from production.

Virtual Agendas

In this article, you discovered what a virtual meeting agenda is, why they are crucial to virtual meeting efficiency, and how to put one together for your next virtual meeting.

By crafting and distributing a virtual meeting agenda, you establish a parameter for the meeting’s beginning, content, and ending. Thus, increasing effective information deliverance from senior staff to team members.

Ignoring the need for virtual meeting agendas leaves your team’s meeting subject to running overtime and accomplishing less than possible.

Sources:
extension.unh.edu/resource/best-practices-hosting-virtual-meeting
nceas.ucsb.edu/virtual-meeting-best-practices
strategicconsulting.wisc.edu/wp-content/uploads/sites/332/2020/03/Guide-to-Effective-Meetings-Telecommuting_040620.pdf